The following designated accounts in the Chart of Accounts are used for
special purposes or have special features which instruct the program to handle
the account balance in a pre-determined way.
| Account Code (s) |
Account |
Usage |
How program handles values |
|
0 |
Suspense |
Temporary storage of values,
pending clarification |
Included in Debtors if debit
balance or Creditors if credit balance |
| 1 |
VAT |
Control account for VAT. |
Balance is included in Debtors if debit
balance or Creditors if credit balance |
| 185 - 192 |
Depreciation charge categories |
See separate topic Dealing
with fixed assets |
| 195 - 202 |
Loss (profit) on
disposal fixed assets categories |
See separate topic Dealing
with fixed assets |
| 301 - 305 |
Taxation charge group |
Total value used for Taxation
reconciliation note. (Code 302 used for prior periods) |
| 369 - 406 |
Fixed Asset category groups |
Provides data for
fixed asset movement table |
See separate topic Dealing
with fixed assets |
| 407 - 415 |
Investment categories |
The Cost accounts
must only be used for balances b/f from the prior period |
Provides data for investment
movement table(s) |
| 431 - 442 |
Intangible fixed assets (2
categories) |
The Cost/
Accumulated accounts must only be used for balances from the prior
period. |
Provides data for intangible fixed
asset movement table |
| 491 - 496 |
Bank Account group |
Control Account(s) for bank
payments/deposits |
Balance shown in
Cash at bank if debit or Bank overdraft if credit. |
| 500 - 502 |
Loans to Directors |
500 is used only for the opening balance,
501 new loans, 502 for loans repaid |
Totals used by Loans
to Directors' note - see Client data page (1) |
| 556 - 562 |
Hire Purchase |
Used for debt
maturity analysis in the notes. 556 is for under 1 year and so on up to
over 5 years. |
| 563 - 569 |
Finance Leases |
Ditto as above. 563
is for under 1 year and so on up to over 5 years. |
| 576 - 579 |
Provision for deferred tax |
576 is used only for the opening
balance. |
The values are used
for the Provision movement note - see Client data page (2) |
| 580 - 585 |
Other Provisions (3 categories) |
580, 582 &
583 are used for opening balances only. |
The values are used
for the 3 Provision movement notes -see Client data page (2) |
| 731 - 733 |
Issued share capital
(3 classes) |
The values are
validated against the Share capital note - see Client data (2) |
| 734 - 736 |
Share premium account |
734 is used only for the opening
balance, 736 is for P & L transfers |
The values are used
for the Account movement note - see Client data page (2) |
| 737 - 741 |
Revaluation reserve
(see the Fixed asset topic) |
737 is used only for the opening
balance, 738/9 are only for revaluations in the period. |
The values are used
for the Account movement note - see Client data page (2) |
| 742 - 744 |
Other reserves |
742 is used only for the opening
balance. |
The values are used
for the Account movement note |
| 745 - 749 |
Profit and loss account |
745 is used only for the opening
balance. |
