Overview                                                  
What you need to know
System requirements 
Upgrades
Version history

Getting started
Introduction
Setting up a new client
Creating your first accounts - step by step        
Final accounts production checklist
Console toolbar

Using First Choice Final Accounts    
Chart of accounts
Accounts description file
Special account codes
Posting file data entry
Transferring opening balances
Importing trial balances
Using the client data screens
Printing the final accounts
Using Quick View/print
Dealing with fixed assets
Creating/filing accounts for Companies House

Other Topics
Periods of accounts and comparatives
Final accounts creation options
Cashflow statements for limited companies
Final accounts validation
HMRC Live validation
The trial balance import wizard
How the software handles iXBRL
The iXBRL viewer
Submitting accounts to HMRC and Companies House
Exporting self assessment data to tax packages
The Clients directory screen
Installing import conversion files
Final accounts formatting options               
Limited Company abbreviated accounts                                                                     
                                                                         

Posting file data entry is designed to be simple and fast in First Choice Final Accounts. At the bottom of the posting file list box on the Console screen are the 5 data entry or input boxes. Forget the Posting ID box, this is automatically filled, incrementally. The Reference box is repeated from the previous entry unless it is changed. The Amount � box is for round pounds only. The Account is the number or code of the account - this can be entered directly if known or will be automatically entered when an account is selected from the Account description box or selected from an earlier posting. The Dr/Cr box repeats the last entry, but can be changed by entering "D" or "C". Pressing the RETURN key moves the cursor to the next input box. To post the entry press RETURN when the cursor is in the Reference input box.

Tip: For fast and accurate data entry, first 'mark up' the document (cash book, journal, summary, analysis etc) with the appropriate account code.

As entries are made the Balance box at the top of the posting file shows the current imbalance or zero (if balanced) and whether a Dr or Cr amount is required. Users are alerted when another action is attempted should the posting file be out of balance.
The Cancelled check box is a toggle function which cancels or uncancels the entry. Cancelled postings are not deleted from the posting file, but are ignored in all processes. Tip: the cancel function can be a useful aid in 'What If'' situations to ascertain what affect the entry has in the accounts or a note.

All postings or cancellations are instantaneously reflected in the active trial balance above.

When you post or cancel entries in a posting file, these will automatically cascade through to all later periods you have added for the client. This maintains the integrity of closing/opening balances. So, any adjustments or journals you make will be reflected automatically in the later periods and do not need to be entered again.

Tip: Double-clicking on the account number code of a posted item 'drills down' to the Nominal Ledger list of that account. Similarly, double-clicking any account in the Accounts description file will do the same (if there are any items posted to that account).

See also Accounts description file , Special account codes