First Choice Final Accounts - Client data screens

To access the data screens click Client data pages (1)

or Client data pages(2)

on the toolbar. For limited companies, you can also open the screens at a particular section or note by using the Client data selector.

The data screens have tabbed sections of related data and you can move from section to section to view, add or edit data.

There is only one page for Sole traders - this is the business address. For Partnerships on the Partners tab, you can add up to 12 partners' names, fixed salaries and % profit shares. The total % must be exactly 100%. At least 1 partner must be entered, otherwise you will not be able to create final accounts.

There are a large number of data items for Limited Companies. Many are optional or not applicable in most company accounts. For reference, the items are listed in the following tables with brief instructions for data entry.

Company Info	Registered number	Mandatory for all companies. Will fail validation if not entered. Should start with a leading zero

	Principal activity	Mandatory for all companies. Will fail validation if not entered.
	Change of name - Date & Old name	Only enter if event took place in the current period
	Date of Incorporation	Only enter if event took place in the current period
	Review of business	Optional.
	Future developments	Optional
	Principal risk (1 & 2)	Only available for medium/large. Risk type formats as the note heading. Description as the note
	Political & charitable contributions	Optional
	Company secretary	Enter name if secretary has been appointed.
Directors	Name	Enter all directors who served in period
	Loans to directors	The totals (if any) are inserted automatically (from the trial balances and default to director #1. Edit the movements as appropriate and add text. in the description box.
	Guarantees on behalf of directors	Optional. Enter values against each director's name as appropriate and terms of guarantee text.
	Director signing accounts	Mandatory. This defaults to # 1 if not entered.
	Highest paid director	Only available for medium/large. Select the director number and fill in the appropriate value boxes.
Accounting policies	Additional accounting policies	Add text as appropriate
Agents/Related parties	Auditor/Accountant	Mandatory for all companies. Will fail validation if not entered.
	Type of firm	Mandatory for all companies. Will fail validation if not entered.
	Senior statutory auditor	Mandatory for all companies with an audit report. Will fail validation if not entered.
	Date of engagement letter	Only required for CA/ACCA report. Defaults to current date if not entered.
	Solicitor/Banker details	Optional
	Registered office	Mandatory for all companies. Will fail validation if not entered.
	Related party transactions (1 to 4)	Enter the applicable data for the disclosure note

Share capital/ reserves	Share capital	3 classes of shares available. Complete all the boxes for at least 1 class. Will fail validation if not entered or the par value x the number issued differs from the trial balance.
	Dividends proposed after BS date	Enter value (if applicable) for disclosure note
	More than one shareholder	For report text
	Share premium account analysis	Balances (if any) are inserted automatically from the trial balances. Net account movement defaults to Premium on shares issued. Adjust accordingly.
	Revaluation reserve analysis	Balances (if any) are inserted automatically from the trial balances. Net account movement defaults to Revaluation surplus in period. Adjust accordingly.
Notes	Data for various notes to the accounts. Enter as applicable
Investments	Data for investment related notes to the accounts. Enter as applicable
Revaluations	Select the fixed asset. The cost per the trial balance defaults to total cost. Enter the appropriate values in the other boxes.
Commitments etc	Data for various financial commitment notes & the Ultimate controlling party note. Enter the appropriate values or text.
Notes (2)	Turnover analysis	By activity - enter the name of the activity and value. By geographical area - enter the value for each area. Available for medium/large companies only.
	Average number of staff	Fill in values as appropriate. Available for medium/large companies only.
	Own shares acquired and sold	Enter the appropriate values and text. The class numbers refer to the classes on the share capital tab. Available for medium/large companies only.
	3rd party indemnity provisions	Enter the appropriate text, if applicable.
Corporation Tax (tab not available for small companies)	Tax reconciliation	Automatically calculated at a default 20% or 28% rate. Change rate as appropriate.
Corporation Tax (tab not available for small companies)	Factors affecting charge	Difference between amount charged and amount calculated defaults to expenses not deductible. Enter values in the other factors as applicable,
	Optional Note	Enter applicable text.
	Analysis of deferred tax	Provision per trial balance defaults to Accelerated capital allowances. Enter other values if applicable.
Cashflow/ provisions	Grossing up tables for three cash flow groups	Enter the outflows and inflows as applicable.
	Major non-cash transactions (3)	Enter the appropriate description's). Only available for medium/large companies.
Provisions	Movement analysis (3)	The balances B/F & C/F are automatically displayed. Net movement defaults to Additional provision. Select type of provision and enter other values as applicable. Only available for Medium/large companies.
Depreciation Rates	Intangible asset note	Enter text as appropriate
	Fixed asset depreciation	Enter the appropriate text for all assets depreciated
	Land not depreciated	Enter the value as applicable.